Exhibitor Kit

Thank you for supporting ISMPP via the purchase of an exhibit stand at the 2018 European Meeting of ISMPP.

To assist you with the many details associated with both the 2m and 3m stands, we have created this resource to help guide you throughout the process and provide you with key deadlines.

At any time, if you require assistance or have any questions, please contact: Sue Marek at exh-spon@ismpp.org or smarek@ismpp.org.

We wish you much success in London! Also, please note the key deadlines


Exhibitor Handbook

The following details are covered below:

Venue + Book Your Stay Decorations + Furnishings  Exhibitor Treasure Hunt Program
Networking Electric + Internet Connectivity  Attendee List
Exhibitor Registration Info Meeting App Marketing and Social Media
Exhibit Hall Hours Custom Slides (3m Stands Only) ISMPP Onsite Team
Your Deliveries to Venue Shipping to etc.venues - St. Paul's

 


Venue + Book Your Stay

etc.venues is located at 200 Aldersgate near St. Paul's Cathedral and The Barbican, directly opposite of The Museum of London.

etc.venues
St. Paul's - 200 Aldersagate
London UK EC1A 4HD

Web: https://www.etcvenues.co.uk/venues/stpauls

Click here for map and directions to etc.venues

Book Your Stay

etc.venues is a high-end conference centre in the heart of London proper. Although there are no lodging accommodations available onsite, there are several in the general vicinity.

To find a hotel nearby in a price range you seek, click here.

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Networking Opportunities

Here are some of the networking opportunities available at the 2018 European Meeting of ISMPP.

Daily scheduled events include:

  • Daily Continental Breakfast held in the exhibit hall

  • AM and PM refreshment breaks held in exhibit hall

  • Daily luncheon held in the exhibit hall

ISMPP Member Poster Presentation Assembly and Networking Reception
Sponsored by Shire
Tuesday, 23 January @ 17:30 - 19:00

Directly following the conclusion of the General Session on Tuesday afternoon in the Exhibit Hall (Galleria).

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Exhibitor Registration Information

Based on the size exhibit stand your company has purchased, you are entitled to the following number of Meeting Passes:

 Pass Type
+ Size
3m
Stand
2M
Stand
ISMPP Membership Required* General
Session
Exhibits Meals, Networking + Breaks Fee to upgrade to a Full Pass
Exhibits-Only 1 Pass 1 Pass N/A N/A X X $450 USD
Full Pass
2 Passes 1 Pass X* X X X N/A


*All exhibitors utilizing a Full Pass must be current members of the Society at the time of the 2018 European Meeting.  If registering for a Full Pass and you are not a current member of ISMPP, click here to join.

*NOTE: ISMPP will manually register your exhibit representatives and send a confirmation to each. 

To register your Exhibit Stand representatives, please contact Sue Marek at smarek@ismpp.org. Sue will manually register your Stand Reps.

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Exhibit Hall Hours

 Days Monday, 22 Jan Tuesday, 23 Jan Wednesday, 24 Jan
 Setup Hours 19:30 - 22:30 07:30 - 09:00  
Exhibit Hall Hours   09:00 - 19:00 08:00 - 16:30


NOTE! The exhibit hall must be dismantled and clear of any debris by 17:30 on Wednesday, 24 January.

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Your Deliveries to Venue

Click below to download the Venue Access Pack provided by etc.venues, which gives detailed information on loading bay instructions, delivery, parking, lift access, etc.

I am also attaching the client material label the venue provided to ensure a smooth flow of client materials into the venue. Etc.venues recommends that each exhibitor affix these labels to your incoming packages so all details are covered.

etc venues Venue Access Pack
Client Materials Label

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Decorations + Furnishings

Please note that each exhibit stand includes:

  • Skirted table (130cm (l) x 60cm (w) x 72cm (h) )

  • Chairs (2 provided to 2m stands; 3 provided to 3m stands)

If interested in additional furniture, please contact Neil Thompson at nthompson@ismpp.org.

Please note the final day to hire furniture is Friday, 12 January.

3m Stand Measurements
2m Stand Measurements*
3m (width)
2m (width)
2m (depth)
2m (depth)


The space you are allocated will be clearly marked to assist you in understanding the boundaries of the space, as well as that of your neighbours’.  Please note that the sides of your exhibit should not exceed 4’ to maintain the integrity of the sight lines between exhibits.

IMPORTANT: PLEASE ENSURE YOUR EXHIBIT DISPLAY DOES NOT EXCEED YOUR STAND PARAMETERS. NO EXCEPTIONS.

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Electric + Internet Connectivity

Please note that electrical outlets will be available to you for your stand at no additional cost. As exhibitors will utilize the available outlets throughout the Centre, please be sure to bring a power strip(s), should you require multiple electric outlets.

etc.venues offers a free WiFi internet connection at all times; An accessibility code will be provided by the venue on the days of the event. Wired Internet access is available at an additional cost, starting at £100 + VAT per day (per 10mb) and would need to be ordered from Neil Thompson at nthompson@ismpp.org no later than 14 days prior to the event.

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Meeting 'App'

In lieu of meeting books this year, ISMPP will be producing a European Meeting Smartphone application (‘app’)

As an exhibitor, you will be featured within the ‘app’ to allow for the attendees to locate your space in the Exhibit Hall, as well as find you after the meeting has concluded.

To assist ISMPP with the process, we need to receive some important information from you. 

Sue Marek will reach out to each exhibitor for the following:

  • Logo: JPG and/or PNG file (600w x 200h)

  • Completed Spreadsheet: with your organization’s contact information

  • Company Description: No more than 50 words

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Custom Slides (3m Stands Only)

Deadline: Friday, 12 January

Before the meeting convenes each day, as well as during the course of all breaks, a revolving PowerPoint slide deck will be shown in the General Session auditorium.  All exhibitors taking a 3m stand are entitled to design and send two (2) slides each to be included in the deck.

NOTE: All submissions are to be static slides. Any slide sent with transitions/animations will be returned to your organization for changes.  

Upon completion, please send slide designs to Sue Marek at smarek@ismpp.org.

All slides must be received no later than Friday, 12 January.

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Shipping to etc.venues - St. Paul's

If needing to ship materials in advance of the 2018 European Meeting of ISMPP, etc.venues-St. Paul’s asks that items be delivered no earlier than Friday 19 January and with all items clearly labeled with the event name, full venue address and exhibitor details.

To ensure they arrive at the proper destination, please label your shipments as follows:

ATTN: Begonia Romero
etc.venues-St. Paul’s
200 Aldersgate
EC1A 4HD, London UK
Event title: 2018 European Meeting of ISMPP
Dates of event: 23 & 24 January 2018
Name of exhibiting company: (provide your company)

Please note on each package:
Number of items: i.e. 1 of 4
Brief description: i.e. meeting leaflets
Your company name: i.e. Joe Blogg & Co
Your contact person onsite: i.e. John Smith

If you are arranging for a courier to pick up your items at the conclusion of the meeting, they can be picked up between 16:00 & 18:00 on Wednesday, 24 January. Please ensure all items are fully labeled at the conclusion of the conference. Alternatively, etc.venues will be happy to store your items for up to 24 hours if you prefer to arrange a pick the day after the meeting.
NOTE! Neither ISMPP, nor etc.venues are responsible for packaging and shipping of exhibit materials.  Please be sure to make arrangements for your booth representatives or independent shipping professionals are in place in advance to assist with such needs. 

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Exhibitor Treasure Hunt Program (formerly Exhibit Passport Program)

We are trying something new and fun this year!  ISMPP will be conducting a Treasure Hunt which we will run through the Meeting App. Each exhibitor will be provided a placard with a QR code that you will display at your stand. Attendees will have to stop by each stand and scan your exhibitor QR code (through the Meeting App).  This initiative is designed to add excitement to the Exhibit Hall as prizes will be raffled to those who complete the Treasure Hunt and also increase stand traffic.

To increase the buzz around this program, we invite you and your organization to provide a prize to be raffled off. It can be as token or grand as you would like, but the more prizes we have to offer, the more incentive for attendees to visit all exhibits! During the drawing, ISMPP will randomly select a name of those attendees who have scanned all exhibitor QR codes and visited all exhibitor stands.

Please note we will need to be informed of your organization's participation and prize offered no later than Friday, 12 January.  ISMPP will not require the prize itself in advance; You can provide it onsite to the ISMPP staff. 

If interested in providing a raffle prize for the Treasure Hunt Program, please contact Sue Marek at smarek@ismpp.org

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Attendee List

Included in all exhibit packages, ISMPP will provide the complete attendee registration list with email addresses, directly following the conclusion of the Meeting.  

Please note this list is for one-time use, which will be strictly monitored. 

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Marketing and Social Media

Your exhibit at the 2018 European Meeting plays an important role in exposing current and prospective clients to your services. You can help expand the attendee roster by encouraging your clients and colleagues to attend the meeting; expand your potential return on investment while supporting ISMPP.

To assist you in your marketing efforts, ISMPP has created a Marketing Kit. You will find a selection of banners, in a few different sizes, which you can use in your signature or on your organziation's website.  Click Marketing Kit to access.

alt Additionally, be sure to follow us on Twitter (@ISMPP) and include #ISMPP on all European Meeting Tweets!
Be sure to “Like” us on Facebook for all the latest updates on the 2018 European Meeting

alt  ISMPP also has a LinkedIn Group for additional exposure. Please remember that posts on LinkedIn should not be commercially-based; Posts deemed inappropriate will be declined.

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Your ISMPP Meeting Team

Should you have any needs or questions pertaining to your exhibit, please feel free to continue to email:  exh-spon@ismpp.org.

alt

Sue Marek
smarek@ismpp.org

alt

Neil Thompson
nthompson@ismpp.org


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KEY DEADLINES

12 January 2018
Custom slides due (3m stands only)

10 January 2018
Exhibitor registration information due

12 January 2018
Additional Furniture Orders

22-23 January 2018
Exhibit Setup

24 January 2018
Exhibit Breakdown

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