Exhibitor Kit

Thank you for supporting ISMPP via the purchase of an Exhibit at the 15th Annual Meeting of ISMPP!

To assist you with the many details associated with both the 6 ft table-top and 8x10 ft booths, we have created this resource to help guide you throughout the process and provide you with key deadlines.

At any time, if you require assistance or have any questions, please contact Sue Marek at [email protected] or [email protected].

We wish you the best of luck in Maryland!

Venue Electric + Internet Connectivity Ship to Gaylord National Resort
Networking Meeting Smartphone App *New This Year*
Marketing Support and Social Media
Registration Information Custom Slides (for 8x10 Exh Only) Your Onsite Team
Decorations/Furnishings  Exhibitor Passport Program **Brede
EXH Service Kit**
Exhibit Hall Hours/Setup Attendee List Key Deadlines

Venue

Gaylord National Resort & Convention Center
201 Waterfront Street
National Harbor, MD, 20745 USA
Website
Phone +1 301 965 4000

Exhibit Hall: Cherry Blossom Ballroom, Level 1 (one floor up from the lobby level)

ISMPP Preferred Hotel Room Rate*: $259/night for standard guest room, $299 for Atrium room. 
Be sure to mention 'ISMPP' to get the negotiated meeting rate.
Make your hotel reservations ONLINE or by calling +1-800-228-9290.

*Expires on March 25, 2019.  You are encouraged to book soon as we may sell out prior to the March 25th cut off date.

Click here for Map and Directions to the Gaylord National Resort & Convention Center

Back to top


Networking Opportunities

At the 15th Annual Meeting of ISMPP, networking opportunities abound.

Daily scheduled events include:

  • AM refreshment breaks
  • Daily luncheons
  • PM refreshment breaks

Additional opportunities are as follows:

Welcome Reception sponsored by Elsevier
Sunday, April 14th 6:00 PM - 7:30 PM
Eastern Shore @ the Gaylord National Resort & Convention Center (just off the Garden Atrium)

ISMPP Member Poster Presentation Assembly sponsored by Shire

Monday, April 15th 5:45 PM - 6:45 PM (
Directly following the conclusion of the General Session on Monday, Day 1)
Cherry Blossom Ballroom Foyer

Annual Evening Networking Reception sponsored by Churchill Communications
Tuesday, April 16th 6:00 PM - 7:30 PM
(Directly following the conclusion of the General Session on Tuesday, Day 2)
The Sunset Room by Wolfgang Puck (Offsite but a short walk from the Gaylord National)

Extended Afternoon Break compliments of the Exhibitors
Monday, April 15th 2:50 PM - 3:35 PM
We've extended the afternoon break on Monday, Day 1 so attendees can spend extra, quality time with the exhibitors!

Back to top


Exhibitor Registration Information
Deadline: Wednesday, March 27

Based on the size exhibit stand your company has purchased, you are entitled to the following number of Meeting Passes:

 Pass Type
+ Size
8x10
Standard
+ Premium
6' Tabletop
Standard
+ Premium
ISMPP Membership Required* General
Session
Exhibits Meals, Networking + Breaks Fee to upgrade to a Full Pass
Exhibits-Only
Pass
1 Pass 1 Pass     X X $495
Full Pass
2 Passes 1 Pass X* X X X N/A


*All exhibitors utilizing a Full Pass must be current members of the Society at the time of the 15th Annual Meeting. If registering for a Full Pass and you are not a current member of ISMPP, click here to join ISMPP or renew your membership.

IMPORTANT: ISMPP will manually register your reps with the complimentary passes that come with your exhibit package and send a confirmation to each.  Click the link below to submit the registration information for your company's booth representatives at the 15th Annual Meeting:
CLICK HERE TO SUBMIT YOUR BOOTH REPS

Note: Exhibitor passes are non-refundable and non-transferable. Splitting days or transferring registration from one person to another person over the course of the conference days is not permitted.

Additional Exhibit Hall Only passes can be purchased for $495 USD. Contact Sue Marek at [email protected] to arrange.  Sue can only register your booth representatives who are utilizing the complimentary passes.

Additional Full Meeting registrations are available for purchase once your total badge allotment has been used. To purchase full meeting registrations, attendees must register themselves by clicking on the 15th Annual Meeting of ISMP Registration form.

Back to top


Decorations & Furnishings

Deadline: Friday, March 29 for discount

Brede Exposition Services, ISMPP's designated service contractor, will handle the physical arrangements for all exhibits. Brede will directly email each exhibitor the EXHIBITOR SERVICE KIT which has the information necessary for the construction of your booth, furniture rentals and other onsite services. 
You can also access it by CLICKING LINK FOR KIT ====>
Exhibitor Service Kit

When considering the setup of your exhibit, please note that each space includes (1) 6-foot skirted table, chairs (3 Chairs for 8x10 booths; 2 Chairs for 6 ft table tops) and (1) waste receptacle. The Exhibit Hall is carpeted! If you would like a photo of the exhibit hall for reference email me at [email protected] and I will be happy to forward one.

Any questions you may have regarding decorations and furnishings should be made to Brede directly at [email protected] or +1 301 937 8600.

Back to top


Exhibit Hall Hours + Setup

 Days 
Sun, April 14
Mon, April 15
Day 1
Tues, April 16
Day 2
Weds,April 17
Day 3
 Setup Hours  1:00PM - 6:00PM 7:00AM - 7:30AM
   
Exhibit Hall Hours     7:30AM*  - 5:45PM
7:00AM - 5:45PM 7:00AM-11:45 AM**
Move Out Hours        11:45 AM - 4:00PM


IMPORTANT!  Drivers for all carriers must be checked in at the Brede Service Desk for pick-up of freight by 1:00 PM on April 17th.  The Hall must be clear of all freight by 4:00 PM .
* All Exhibits must be in place by 7:30 AM on Monday, April 15th
** All Exhibits should remain intact through the Wednesday morning refreshment break and exhibitor prize raffle, which concludes at 11:40 AM.

Back to top


Electric + Internet Connectivity

If you require electric connectivity for your exhibit, please note you will need to contact directly with the hotel to make arrangements to support your booth activities. For your convenience, a form will be included in the CLICK LINK FOR KIT ====> Exhibitor Service Kit

See the bottom of Page 1 (Utilities & Services) in the Exhibitor Kit for information on ordering electric, AV equipment and/or internet.

Wireless Internet (WiFi) connections come standard with 8x10 Booths only. Hard wire connections will be at your discretion and can be contracted directly the the hotel to make arrangements to support your booth activities; ISMPP is not involved. For your convenience, a form is included in the Exhibitor Service Kit.

Back to top


*New this Year* Meeting Smartphone App

ISMPP is excited to partner with uSummit by TIPMed to produce an Annual Meeting Smartphone application (‘app’) for the 15th Annual Meeting

As an exhibitor, you will be featured within the ‘app’ to allow for the attendees to locate your space in the Exhibit Hall, as well as find you after the meeting has concluded.

To assist ISMPP with the process, we need to receive some important information from you. 

Sue Marek will reach out to each exhibitor for important information for the Meeting App

Back to top

Custom Slides (for 8x10 Exhibits Only)

Deadline: Friday April 5

Before the meeting convenes each day, as well as during the course of all breaks, a revolving PowerPoint slide deck will be shown in the General Session auditorium.  All exhibitors taking an 8x10 Exhibit are entitled to send two (2) slides each to be included in the deck. Slides should be formatted for widescreen 16:9

IMPORTANT: All submissions are to be static slides.  Any slide sent with transitions/animations will be returned to your organization for changes.  

Upon completion, please send slide designs to Sue Marek at [email protected]All slides must be received no later than Friday April 5.

Back to top


Exhibitor Passport Program

Deadline to Confirm Participation: Monday, April 8

ISMPP is pleased to be offering our Exhibitor Passport Program.  This successful initiative is designed to add excitement to the Exhibit Hall and increase stand traffic, providing the opportunity for Meeting delegates to win prizes.

To increase the buzz around this program, we invite you and your organization to provide a prize to be raffled off.  It can be as token or grand as you would like, but the more prizes we have to offer, the more incentive for attendees to visit all exhibits!  During the drawing, ISMPP will randomly select a card for each prize offered, and announce which organization has provided it.

Please note we will need to be informed of your organization's participation and prize offered no later than Monday, April 8.  ISMPP will not require the prize itself in advance; You can provide it onsite to the ISMPP staff. 

If interested in participating in the Exhibitor Passport Program, please contact Sue Marek.

Back to top


Attendee List

Included in all exhibit packages, ISMPP will provide the complete attendee registration list with email addresses, no later than Friday, April 5.

Please note this list is for one-time use, which will be strictly monitored.  Also, using this list for recruitment or job placement outreach by your organization is prohibited. (no job recruitment outreach)

Important: Due to the EU General Data Protection Regulation, ISMPP has included an “opt-out of marketing solicitations” feature in our registration form. This feature provides attendees the option to opt-out of receiving any marketing-based communications. Those who opt-out will not appear on the Attendee List you receive prior to the meeting.

Back to top


Shipping to and from the Gaylord National Resort & Convention Center

As stated in the Exhibitor Service Kit, Brede, will collect and deliver exhibitor freight.  Your are strongly encouraged to ship any booth materials to the warehouse address provided in the EXHIBITOR SERVICE KIT.  However, if there is a need to send additional booth materials directly to the Gaylord, please note the following details:

Any package being shipped to the Gaylord National Resort & Convention Center must be prepaid and addressed as follows:

Attn: (Receiver’s Name, Booth #)
HOLD FOR: ISMPP MEETING 4/15/-4/17/2019
Gaylord National Resort & Convention Center
201 Waterfront Street
Cherry Blossom Ballroom
National Harbor, MD, 20745 USA

As the hotel has very limited storage facilities, a limit of (10) boxes weighing no more than 50 pounds each can be shipped to the hotel prior to the Annual Meeting, no earlier than April 12.  IMPORTANT: There is a charge associated with sending materials to the Gaylord.  If you need a breakdown of those charges please email me [email protected] and I can provide.
 
Any package being shipped out of the Hotel must be prepaid, addressed, labeled and ready for mailing. Please visit the Brede Help Desk (set up in the Exhibit Hall) to request arrangements for a Shipping Request Form.

Back to top


Marketing Support and Social Media

Your exhibit at the 15th Annual Meeting plays an important role in exposing current and prospective clients to your services. You can help expand the attendee roster by encouraging your clients and colleagues to attend the meeting; expand your potential return on investment while supporting ISMPP.

To assist you in your marketing efforts, ISMPP has created a Marketing kit that you may access here.

alt  Additionally, be sure to follow us on Twitter (@ISMPP) and include #ISMPP15AM on all Annual Meeting Tweets!
Be sure to “Like” us on Facebook for all the latest updates on the 15th Annual Meeting

alt  ISMPP also has a LinkedIn Group for additional exposure. Please remember that posts on LinkedIn should not be commercially-based; Posts deemed inappropriate will be declined.

Back to top


Your Onsite Team

Should you have any needs or questions onsite, please feel free to continue to email:  [email protected]  or Sue Marek at [email protected]

You may also visit the Registration Desk to locate your onsite team, or any other ISMPP team member.

alt

Sue Marek
[email protected]


Key Deadlines:

Wednesday, March 27
Click link below for Exhibitor booth registrations
Exhibitor registration information due

Friday, March 29

Furniture Orders with Brede due

Friday, April 5
Attendee pre-meeting registration list sent out to exhibitors*
*will only include contact information of those who opt-in to marketing

Friday, April 5
Shipping to Brede Warehouse
Late to warehouse charges apply after April 5th

Friday, April 5
Custom PowerPoint slides due
(8x10 booths only)

Monday, April 8

Confirm participation in Passport Program (will donate prize)

Sunday, April 14
Exhibit setup starts at 1:00 pm in the Cherry Blossom Ballroom, Level 1 (one floor up from the lobby)

Wednesday, April 17
Exhibit breakdown begins at 11:45 am. Must be cleared by 4:00 pm

Back to top