Exhibitor Kit

Thank you for supporting ISMPP via the purchase of an Exhibit at the 14th Annual Meeting of ISMPP!

To assist you with the many details associated with both the 6 ft table-top and 8x10 ft booths, we have created this resource to help guide you throughout the process and provide you with key deadlines.

At any time, if you require assistance or have any questions, please contact Sue Marek at smarek@ismpp.org or exh-spon@ismpp.org.

We wish you the best of luck in Maryland!

Venue Electric + Internet Connectivity Ship to Gaylord National Resort
Networking Custom Ads
(no custom ad artwork needed this year)
Marketing Support and Social Media
Registration Information Custom Slides (for 8x10 Exh Only) Your Onsite Team
Decorations/Furnishings  Exhibitor Passport Program **Brede
EXH Service Kit**
Exhibit Hall Hours/Setup Attendee List Key Deadlines


Gaylord National Resort & Convention Center
201 Waterfront Street
National Harbor, MD, 20745 USA

Phone +1 301 965 4000
Fax +1 301 965 4098

ISMPP Preferred Rate: USD $249 + taxes* (standard room)
Be sure to mention 'ISMPP' to get the negotiated meeting rate
*Expires on Wednesday, April 11, 2018

Make your hotel reservations ONLINE or by calling +1-301-965-4000.

Click here for Map and Directions to the Gaylord National Resort & Convention Center

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Networking Opportunities

At the 14th Annual Meeting of ISMPP, networking opportunities abound.

Daily scheduled events include:

  • AM refreshment breaks
  • Daily luncheons
  • PM refreshment breaks

Additional opportunities are as follows:

Welcome Reception  sponsored by Shire
Eastern Shore @ the Gaylord National Resort & Convention Center (just off the garden atrium)

Sunday, April 29th 6:00 PM - 7:30 PM

ISMPP Member Poster Presentation Assembly
Cherry Blossom Ballroom Foyer

Monday, April 30th 5:45 PM - 6:45 PM
Directly following the conclusion of the General Session on Monday afternoon

Annual Evening Networking Reception
The Sunset Room by Wolfgang Puck
Tuesday, May 1st 6:00 PM - 7:30 PM

Directly following the conclusion of the General Session on Tuesday afternoon. This event will be held offsite but a short walk from the Gaylord National.

* NEW THIS YEAR* Extended Afternoon Break compliments of the Exhibitors
Monday, April 30th 2:50 PM - 3:35 PM
We've extended the afternoon break on Day one so attendees can spend extra time with the exhibitors and enjoy tasty treats and an international coffee bar.

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Exhibitor Registration Information
Deadline: Monday, April 9th

Based on the size exhibit stand your company has purchased, you are entitled to the following number of Meeting Passes:

 Pass Type
+ Size
+ Premium
6' Tabletop
+ Premium
ISMPP Membership Required* General
Exhibits Meals, Networking + Breaks Fee to upgrade to a Full Pass
1 Pass 1 Pass     X X $495
Full Pass
2 Passes 1 Pass X* X X X N/A

*All exhibitors utilizing a Full Pass must be current members of the Society at the time of the 14th Annual Meeting. If registering for a Full Pass and you are not a current member of ISMPP, click here to join ISMPP or renew your membership.

IMPORTANT: ISMPP will manually register your exhibitors and send a confirmation to each.  Click the link below to submit the registration information for your company's booth representatives at the 13th Annual Meeting:
Click link to register your Booth Rep(s): https://app.smartsheet.com/b/form?EQBCT=ecbc6d1cb034427694c0f8ebb9907e2b

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Decorations & Furnishings

Deadline: Friday, April 13th

Brede Exposition Services, ISMPP's designated service contractor, will handle the physical arrangements for all exhibits. Information necessary for the construction of your booth, furniture rentals and other onsite services are contained in the CLICK LINK FOR KIT ====> Exhibitor Service Kit

When considering the setup of your exhibit, please note that each space includes (1) 6-foot skirted table, chairs (3 Chairs for 8x10 booths; 2 Chairs for 6 ft table tops) and (1) waste receptacle. The Exhibit Hall is carpeted! If you would like a photo of the exhibit hall for reference email me at smarek@ismpp.org and I will be happy to forward one.

Any questions you may have regarding decorations and furnishings should be made to Brede directly at cswashington@brede.com or +1 301 937 8600.

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Exhibit Hall Hours + Setup

Sunday, April 29
Monday, April 30
Tuesday, May 1
Weds, May 2
 Setup Hours  1:00PM - 6:00PM 7:00AM - 7:30AM
Exhibit Hall Hours     7:30AM*  - 5:45PM
7:00AM - 5:45PM 7:00AM-11:30 AM**
Move Out Hours        11:30 AM - 2:00PM

IMPORTANT!  Drivers for all carriers must be checked in at the Brede Service Desk for pick-up of freight by 12:30 PM on May 2nd.  The Hall must be clear of all freight by 3:00pm, no exceptions .
* All Exhibits must be in place by 7:30 AM on Monday, April 30th
** All Exhibits should remain intact through the Wednesday morning refreshment break and exhibitor prize raffle, which concludes at 11:30 AM.

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Electric + Internet Connectivity

If you require electric connectivity for your exhibit, please note you will need to contact directly with the hotel to make arrangements to support your booth activities. For your convenience, a form will be included in the CLICK LINK FOR KIT ====> Exhibitor Service Kit.

See pages 34-36 in the Exhibitor Kit for information on ordering electric, AV equipment and/or internet.

Wireless Internet (WiFi) connections come standard with 8x10 Booths only. Hard wire connections will be at your discretion and can be contracted directly the the hotel to make arrangements to support your booth activities; ISMPP is not involved. For your convenience, a form is included in the Exhibitor Service Kit.

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Custom Slides (for 8x10 Exhibits Only)

Deadline: Monday, April 16

Before the meeting convenes each day, as well as during the course of all breaks, a revolving PowerPoint slide deck will be shown in the General Session auditorium.  All exhibitors taking an 8x10 Exhibit are entitled to send two (2) slides each to be included in the deck. Slides should be formatted for widescreen 16:9

IMPORTANT: All submissions are to be static slides.  Any slide sent with transitions/animations will be returned to your organization for changes.  

Upon completion, please send slide designs to Sue Marek at smarek@ismpp.org.  All slides must be received no later than Monday, April 16th.

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Exhibitor Passport Program

Deadline to Confirm Participation: Monday, April 23

ISMPP is pleased to be offering our Exhibitor Passport Program.  This successful initiative is designed to add excitement to the Exhibit Hall and increase stand traffic, providing the opportunity for Meeting delegates to win prizes.

To increase the buzz around this program, we invite you and your organization to provide a prize to be raffled off.  It can be as token or grand as you would like, but the more prizes we have to offer, the more incentive for attendees to visit all exhibits!  During the drawing, ISMPP will randomly select a card for each prize offered, and announce which organization has provided it.

Please note we will need to be informed of your organization's participation and prize offered no later than Monday, April 23.  ISMPP will not require the prize itself in advance; You can provide it onsite to the ISMPP staff. 

If interested in participating in the Exhibitor Passport Program, please contact Sue Marek.

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Attendee List

Included in all exhibit packages, ISMPP will provide the complete attendee registration list with email addresses, no later than Friday, April 20th.

Please note this list is for one-time use, which will be strictly monitored.  Also, using this list for recruitment or job placement outreach by your organization is prohibited. (no job recruitment outreach)

Important: Due to the imminent EU General Data Protection Regulation, ISMPP has included an “opt-out of marketing solicitations” feature in our registration form. This feature provides attendees the option to opt-out of receiving any marketing-based communications. Those who opt-out will not appear on the Attendee List you receive prior to the meeting.

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Shipping to and from the Gaylord National Resort & Convention Center

As stated in the Exhibitor Service Kit, Brede, the Society's Exhibit Contractor, will collect and deliver exhibitor freight.  However, if there is a need to send additional booth materials and it is past the deadline to ship to Brede, please note the following details:

Any package being shipped to the Gaylord National Resort & Convention Center must be prepaid and addressed as follows:

Attn: (Receiver’s Name)
HOLD FOR: ISMPP MEETING 4/30/18-5/2/18
Gaylord National Resort & Convention Center
201 Waterfront Street
Cherry Blossom Ballroom
National Harbor, MD, 20745 USA

As the hotel has very limited storage facilities, a limit of (10) boxes weighing no more than 50 pounds each can be shipped to the hotel prior to the Annual Meeting, no earlier than April 29. Shipments received prior to April 29, will be returned. 
Any package being shipped out of the Hotel must be prepaid, addressed, labeled and ready for mailing. Please visit the Brede Help Desk (set up in the Exhibit Hall) to request arrangements for a Shipping Request Form.

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Marketing Support and Social Media

Your exhibit at the 14th Annual Meeting plays an important role in exposing current and prospective clients to your services. You can help expand the attendee roster by encouraging your clients and colleagues to attend the meeting; expand your potential return on investment while supporting ISMPP.

To assist you in your marketing efforts, ISMPP has created a Marketing kit that you may access here.

alt  Additionally, be sure to follow us on Twitter (@ISMPP) and include #ISMPP14AM on all Annual Meeting Tweets!
Be sure to “Like” us on Facebook for all the latest updates on the 14th Annual Meeting

alt  ISMPP also has a LinkedIn Group for additional exposure. Please remember that posts on LinkedIn should not be commercially-based; Posts deemed inappropriate will be declined.

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Your Onsite Team

Should you have any needs or questions onsite, please feel free to continue to email:  exh-spon@ismpp.org  or Sue Marek at smarek@ismpp.org

You may also visit the Registration Desk to locate your onsite team, or any other ISMPP team member.


Sue Marek

Key Deadlines:

Monday, April 9th
Click link below for Exhibitor booth registrations
Exhibitor registration information due

Friday, April 13th

Furniture Orders with Brede due

Monday, Apr 16th
Custom PowerPoint slides due
(8x10 booths only)

Monday, Apr 23rd

Confirm participation in Passport Program (will donate prize)

Sunday, Apr 29th
Exhibit Setup starts at 1:00 pm in the Cherry Blossom Ballroom

Wednesday, May 2nd
Exhibit Breakdown begins at 11:30 am. Must be cleared by 3:00 pm

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