Exhibitor Kit

Thank you for supporting ISMPP via the purchase of an Exhibit at the 13th Annual Meeting of ISMPP!

To assist you with the many details associated with both the 6 ft table-top and 8x10 ft booths, we have created this resource to help guide you throughout the process and provide you with key deadlines.

At any time, if you require assistance or have any questions, please contact Sue Marek at smarek@ismpp.org or exh-spon@ismpp.org.

We wish you the best of luck in Maryland!

Venue Electric + Internet Connectivity Ship to Gaylord National Resort
Networking Custom Ads  Marketing Support and Social Media
Registration Information Custom Slides (8x10 Exh Only) Your Onsite Team
Decorations/Furnishings  Exhibitor Passport Program **Brede
EXH Service Kit**
Exhibit Hall Hours/Setup Attendee List Key Deadlines

Venue

Gaylord National Resort & Convention Center
201 Waterfront Street
National Harbor, MD, 20745 USA

Phone +1 301 965 4000
Fax +1 301 965 4098

ISMPP Preferred Rate: $229 USD*
Be sure to mention 'ISMPP' to get the negotiated meeting rate
*Expires on Wednesday, April 12, 2017

To book you hotel accommodations online, click below:
https://aws.passkey.com/event/15730281/owner/54055/landing

Click here for Map and Directions to the Gaylord National Resort & Convention Center

Back to top


Networking Opportunities

At the 13th Annual Meeting of ISMPP, networking opportunities abound.

Daily scheduled events include:

  • AM refreshment breaks
  • Daily luncheons
  • PM refreshment breaks

Additional opportunities are as follows:

Welcome Reception  sponsored by Elsevier
POSE Rooftop Lounge @ the Gaylord National Resort & Convention Center

Sunday, April 30th 7:00 PM - 8:30 PM

ISMPP Member Poster Presentation Assembly
Woodrow Wilson Ballroom Foyer

Monday, May 1st 5:45 PM - 6:45 PM
Directly following the conclusion of the General Session on Monday afternoon

Annual Evening Networking Reception
Rosa Mexicano
Tuesday, May 2nd 6:00 PM - 7:30 PM

Directly following the conclusion of the General Session on Tuesday afternoon. This event will be held offsite but a short walk from the Gaylord National.

Back to top


Exhibitor Registration Information

Based on the size exhibit stand your company has purchased, you are entitled to the following number of Meeting Passes:

 Pass Type
+ Size
8x10
Standard
+ Premium
6' Tabletop
Standard
+ Premium
ISMPP Membership Required* General
Session
Exhibits Meals, Networking + Breaks Fee to upgrade to a Full Pass
Exhibits-Only
Pass
1 Pass 1 Pass     X X $495
Full Pass
2 Passes 1 Pass X* X X X N/A


*All exhibitors utilizing a Full Pass must be current members of the Society at the time of the 13th Annual Meeting. If registering for a Full Pass and you are not a current member of ISMPP, click here to join ISMPP or renew your membership.

IMPORTANT: ISMPP will manually register your exhibitors and send a confirmation to each.  Click the link below to submit the registration information for your company's booth representatives at the 13th Annual Meeting:
Click link to register your Booth Rep(s): https://app.smartsheet.com/b/form?EQBCT=ecbc6d1cb034427694c0f8ebb9907e2b

Back to top


Decorations & Furnishings

Deadline: Friday, April 14th

Brede Exposition Services, ISMPP's designated service contractor, will handle the physical arrangements for all exhibits. Information necessary for the construction of your booth, furniture rentals and other onsite services are contained in the Exhibitor Service Kit

When considering the setup of your exhibit, please note that each space includes (1) 6-foot skirted table, chairs (3 Chairs for 8x10 booths; 2 Chairs for 6 ft table tops) and (1) waste receptacle. The Exhibit Hall is carpeted!

Any questions you may have regarding decorations and furnishings should be made to Brede directly at cswashington@brede.com or +1 301 937 8600.

Back to top


Exhibit Hall Hours + Setup

 Days 
Sunday, April 30
Monday, May 1
Tuesday, May 2 Weds, May 3
 Setup Hours  1:00PM - 6:00PM 7:00AM - 7:30AM
   
Exhibit Hall Hours     7:30AM*  - 5:45PM
7:00AM - 5:45PM 7:00AM-11:00 AM**
Move Out Hours        11:00 AM - 3:00PM


IMPORTANT!  Drivers for all carriers must be checked in at the Brede Service Desk for pick-up of freight by 12:00 PM on May 3rd..  The Hall must be clear of all freight by 3:00pm, no exceptions .
* All Exhibits must be in place by 7:30 AM on Monday, May 1st
** All Exhibits should remain intact through the Wednesday morning refreshment break and exhibitor prize raffle, which concludes at 11:00 AM.

Back to top


Electric + Internet Connectivity

If you require electric connectivity for your exhibit, please note you will need to contact directly with the hotel to make arrangements to support your booth activities. For your convenience, a form will be included in the Exhibitor Service Kit

Wireless Internet (WiFi) connections come standard with 8x10 Booths only. Hard wire connections will be at your discretion and can be contracted directly the the hotel to make arrangements to support your booth activities; ISMPP is not involved. For your convenience, a form is included in the Exhibitor Service Kit.

Back to top


Custom Ads

Deadline: Friday, March 31

ISMPP provides a Meeting Booklet to all 13th Annual Meeting delegates upon check-in.  One section of the booklet features promotional ads supplied by each exhibitor.

Each Exhibit Package entitles the organization to submit a 2-sided (front/back), 4-color ad for inclusion in the booklet.  Please note, all ads will be placed in the booklet in alphabetical order by company name. The deadline to have the custom ads to me is EOD Friday March 31st

  • Click here for Ad specs. **Please forward this document to the graphic team creating your ad!**
  • ISMPP will print all exhibitor ads. Exhibitors to forward ad file to ISMPP (smarek@ismpp.org
  • File Format: High-resolution PDF
  • Completed ads to be sent by EOD Friday March 31st to (smarek@ismpp.org)
  • Ads are 2-sided (front and back), 4-color (ISMPP cannot accept ads that exceed 4-colors)
  • Files need to be set in CMYK. Any Pantone colors need to be converted to CMYK
  • Meeting books are wiro bound on the short left hand side (please see ad specs for inner margin so text does not get cut off in the binding)
  • Meeting books will be printed in LANDSCAPE

Back to top


Custom Slides (8x10 Exhibits Only)

Deadline: Friday, April 21

Before the meeting convenes each day, as well as during the course of all breaks, a revolving PowerPoint slide deck will be shown in the General Session auditorium.  All exhibitors taking an 8x10 Exhibit are entitled to send two (2) slides each to be included in the deck.

IMPORTANT: All submissions are to be static slides.  Any slide sent with transitions/animations will be returned to your organization for changes.  

Upon completion, please send slide designs to Sue Marek.  All slides must be received no later than Friday, April 21st.

Back to top


Exhibitor Passport Program

Deadline to Confirm Participation: Monday, April 24

ISMPP is pleased to be offering our Exhibitor Passport Program.  This successful initiative is designed to add excitement to the Exhibit Hall and increase stand traffic, providing the opportunity for Meeting delegates to win prizes.

To increase the buzz around this program, we invite you and your organization to provide a prize to be raffled off.  It can be as token or grand as you would like, but the more prizes we have to offer, the more incentive for attendees to visit all exhibits!  During the drawing, ISMPP will randomly select a card for each prize offered, and announce which organization has provided it.

Please note we will need to be informed of your organization's participation and prize offered no later than Monday, April 24.  ISMPP will not require the prize itself in advance; You can provide it onsite to the ISMPP staff. 

If interested in participating in the Exhibitor Passport Program, please contact Sue Marek.

Back to top


Attendee List

Included in all exhibit packages, ISMPP will provide the complete attendee registration list with email addresses, no later than Wednesday, April 19th.

Please note this list is for one-time use, which will be strictly monitored.

Back to top


Shipping to and from the Gaylord National Resort & Convention Center

As stated in the Exhibitor Service Kit, Brede, the Society's Exhibit Contractor, will collect and deliver exhibitor freight.  However, if there is a need to send additional booth materials and it is past the deadline to ship to Brede, please note the following details:

Any package being shipped to the Gaylord National Resort & Convention Center must be prepaid and addressed as follows:

Attn: (Receiver’s Name)
HOLD FOR: ISMPP MEETING 5/1/17 - 5/3/17
Gaylord National Resort & Convention Center
201 Waterfront Street
Cherry Blossom Ballroom
National Harbor, MD, 20745 USA

As the hotel has very limited storage facilities, a limit of (10) boxes weighing no more than 50 pounds each can be shipped to the hotel prior to the Annual Meeting, no earlier than April 30. Shipments received prior to April 30, will be returned. 
 
Any package being shipped out of the Hotel must be prepaid, addressed, labeled and ready for mailing. Please visit the Brede Help Desk (set up in the Exhibit Hall) to request arrangements for a Shipping Request Form.

Back to top


Marketing Support and Social Media

Your exhibit at the 13th Annual Meeting plays an important role in exposing current and prospective clients to your services. You can help expand the attendee roster by encouraging your clients and colleagues to attend the meeting; expand your potential return on investment while supporting ISMPP.

To assist you in your marketing efforts, ISMPP has created a Marketing kit that you may access here.

alt  Additionally, be sure to follow us on Twitter (@ISMPP) and include #ISMPP on all Annual Meeting Tweets!
Be sure to “Like” us on Facebook for all the latest updates on the 13th Annual Meeting

alt  ISMPP also has a LinkedIn Group for additional exposure. Please remember that posts on LinkedIn should not be commercially-based; Posts deemed inappropriate will be declined.

Back to top


Your Onsite Team

Should you have any needs or questions onsite, please feel free to continue to email:  exh-spon@ismpp.org  or Sue Marek at smarek@ismpp.org

You may also visit the Registration Desk to locate your onsite team, or any other ISMPP team member.

alt

Sue Marek
smarek@ismpp.org


Key Deadlines:

Friday, Mar 31st
Custom ads for the Meeting Book due 

Monday, Apr 24th
Confirm participation in Passport Program

Friday, Apr 21st
Custom PowerPoint slides due
(8x10 booths only)

Friday, April 14th
Click link below for Exhibitor booth registrations
Exhibitor registration information due

Friday, April 14th
Furniture Orders with Brede due

Sunday, Apr 30th
Exhibit Setup starts at 1:00 pm in the Cherry Blossom Ballroom

Wednesday, May 3rd
Exhibit Breakdown begins at 11:00 am. Must be cleared by 3:00 pm

Back to top